# AI tools for project managers compared ## Bottom line Microsoft 365 Copilot is our pick for the uses in this catalog selection. Catch: we haven't hand-tested it. Best overall: Microsoft 365 Copilot Best free: Claude ## Compare tools for this task | Tool | Best for | Price | Free tier | | --- | --- | --- | --- | | [Microsoft 365 Copilot](/tools/microsoft-365-copilot) | Not assessed for this task | Price not recorded | No | | [Claude](/tools/claude) | Not assessed for this task | Free · Pro $20/mo | Yes · limits apply | | [Google Workspace Gemini](/tools/google-workspace-gemini) | Not assessed for this task | Price not recorded | No | | [Notion AI](/tools/notion-ai) | Not assessed for this task | Free · Plus $11.99/mo | Yes · limits apply | | [Zapier](/tools/zapier) | Not assessed for this task | Price not recorded | Yes · limits apply | | Tool | Best for | Price | Free tier | | --- | --- | --- | --- | | [Loom](/tools/loom) | Not assessed for this task | Price not recorded | Yes · limits apply | | [Otter.ai](/tools/otter-ai) | Not assessed for this task | Free · Pro $16.99/mo | Yes · limits apply | | [Make](/tools/make) | Not assessed for this task | Price not recorded | Yes · limits apply | | [Miro AI](/tools/miro-ai) | Not assessed for this task | Price not recorded | Yes · limits apply | | [Todoist](/tools/todoist) | Not assessed for this task | Price not recorded | Yes · limits apply | | [Zendesk AI](/tools/zendesk-ai) | Not assessed for this task | Price not recorded | No | | [Airtable AI](/tools/airtable-ai) | Not assessed for this task | Price not recorded | No | | [Asana AI](/tools/asana-ai) | Not assessed for this task | Price not recorded | No | | [ClickUp Brain](/tools/clickup-brain) | Not assessed for this task | Price not recorded | No | | [Fireflies.ai](/tools/fireflies-ai) | Not assessed for this task | Price not recorded | Yes · limits apply | | [Monday AI](/tools/monday-ai) | Not assessed for this task | Price not recorded | No | | [n8n](/tools/n8n) | Not assessed for this task | Price not recorded | Yes · limits apply | | [Fathom](/tools/fathom) | Not assessed for this task | Price not recorded | Yes · limits apply | | [Glean](/tools/glean) | Not assessed for this task | Price not recorded | No | | [Granola](/tools/granola) | Not assessed for this task | Price not recorded | Yes · limits apply | | [Motion](/tools/motion) | Not assessed for this task | Price not recorded | No | | [Beautiful.ai](/tools/beautiful-ai) | Not assessed for this task | Price not recorded | Trial only | | [Read.ai](/tools/read-ai) | Not assessed for this task | Price not recorded | Yes · limits apply | | [Coda AI](/tools/coda-ai) | Not assessed for this task | Price not recorded | Yes · limits apply | | [Tactiq](/tools/tactiq) | Not assessed for this task | Price not recorded | Yes · limits apply | | [Reclaim.ai](/tools/reclaim-ai) | Not assessed for this task | Price not recorded | Yes · limits apply | | [Pitch](/tools/pitch) | Not assessed for this task | Price not recorded | Yes · limits apply | | [Gumloop](/tools/gumloop) | Not assessed for this task | Price not recorded | Yes · limits apply | | [Shortwave](/tools/shortwave) | Not assessed for this task | Price not recorded | Yes · limits apply | | [Tana](/tools/tana) | Not assessed for this task | Price not recorded | Yes · limits apply | ## What we didn’t pick Recorded task fit and selection limits for other catalog tools: - Google Workspace Gemini, Notion AI, Miro AI, Todoist, Airtable AI, Asana AI, ClickUp Brain, Monday AI, Glean, Motion, Coda AI, Reclaim.ai, Shortwave, Tana: Not assessed for this task. Published by Agent Rerank · Catalog listing updates: 2026-10-17 · [How we chose](#selection) · [Disclosure](/disclosure) Today no outbound tool links carry an affiliate code. Sponsored listings are labeled and shown separately from our recommendations. 30 tools for all uses Editorial order (default). Ordered by popularity in our catalog — not a hands-on test. Votes do not affect this order. US list prices before tax. Prices checked Oct 18, 2026 where listed. | Tool | Choose it when… | Main tradeoff | | --- | --- | --- | | 01Microsoft 365 CopilotPricing on their site ↗[Open Microsoft 365 Copilot](/go/microsoft-365-copilot?from=%2Fbest%2Fai-tools-for-project-managers)Evidence basis: catalog listing review. Record updated 2026-10-17; not a feature or pricing check.Microsoft 365 Copilot assists with documents, spreadsheets, slides and work communication in Microsoft apps. It suits Microsoft-based teams; availability depends on licensing and permissions.[Visit Microsoft 365 Copilot](/go/microsoft-365-copilot?from=%2Fbest%2Fai-tools-for-project-managers) | Get AI help in Word, Excel, PowerPoint and other Microsoft work apps. | Watch out for… Check provider details | | 02ClaudeFree · Pro $20/mo[Open Claude](/go/claude?from=%2Fbest%2Fai-tools-for-project-managers)Evidence basis: catalog listing review. Record updated 2026-10-17; not a feature or pricing check.Claude helps readers compare long documents and writers revise drafts in a conversation. File uploads make it useful for working through a report, but it can misread details.[Visit Claude](/go/claude?from=%2Fbest%2Fai-tools-for-project-managers) | You have a long report, lease or difficult email to read and revise. | Watch out for… Document limits for your particular file are not recorded. | | 03Google Workspace GeminiPricing on their site ↗[Open Google Workspace Gemini](/go/google-workspace-gemini?from=%2Fbest%2Fai-tools-for-project-managers)Evidence basis: catalog listing review. Record updated 2026-10-17; not a feature or pricing check.Gemini in Google Workspace helps draft Gmail messages and work with Docs, Sheets and other Google apps. It suits Google-based teams; features vary by plan and app.[Visit Google Workspace Gemini](/go/google-workspace-gemini?from=%2Fbest%2Fai-tools-for-project-managers) | Get AI help writing, summarizing and working in Google apps. | Watch out for… Check provider details | | 04Notion AIFree · Plus $11.99/mo[Open Notion AI](/go/notion-ai?from=%2Fbest%2Fai-tools-for-project-managers)Evidence basis: catalog listing review. Record updated 2026-10-17; not a feature or pricing check.Notion AI drafts and summarizes inside Notion and helps find workspace information. It suits teams already keeping notes there; answers depend on accessible workspace content.[Visit Notion AI](/go/notion-ai?from=%2Fbest%2Fai-tools-for-project-managers) | Summarize notes, draft documents and find information in your workspace. | Watch out for… Check provider details | | 05ZapierFree plan available[Open Zapier](/go/zapier?from=%2Fbest%2Fai-tools-for-project-managers)Evidence basis: catalog listing review. Record updated 2026-10-17; not a feature or pricing check.Zapier connects app triggers and actions with automation and AI steps. It suits businesses eliminating repetitive admin; task volume and app permissions affect cost and reliability.[Visit Zapier](/go/zapier?from=%2Fbest%2Fai-tools-for-project-managers) | Connect apps and automate repetitive work with AI workflows. | Watch out for… Check provider details | | 06LoomFree plan available[Open Loom](/go/loom?from=%2Fbest%2Fai-tools-for-project-managers)Evidence basis: catalog listing review. Record updated 2026-10-17; not a feature or pricing check.Loom records your screen and camera with shareable links and AI summaries. It suits work walkthroughs; avoid capturing private tabs or customer information.[Visit Loom](/go/loom?from=%2Fbest%2Fai-tools-for-project-managers) | Record screen walkthroughs with AI summaries and titles. | Watch out for… Check provider details | | 07Otter.aiFree · Pro $16.99/mo[Open Otter.ai](/go/otter-ai?from=%2Fbest%2Fai-tools-for-project-managers)Evidence basis: catalog listing review. Record updated 2026-10-17; not a feature or pricing check.Otter.ai transcribes conversations and creates searchable meeting notes. It suits people reviewing discussions; obtain recording consent and check names and numbers.[Visit Otter.ai](/go/otter-ai?from=%2Fbest%2Fai-tools-for-project-managers) | Transcribe meetings and summarize conversations. | Watch out for… Check provider details | | 08MakeFree plan available[Open Make](/go/make?from=%2Fbest%2Fai-tools-for-project-managers)Evidence basis: catalog listing review. Record updated 2026-10-17; not a feature or pricing check.Make uses a visual workflow builder to connect apps, transform data and branch actions. It suits multi-step business processes; complex scenarios need error handling.[Visit Make](/go/make?from=%2Fbest%2Fai-tools-for-project-managers) | Build visual workflows that move information between apps. | Watch out for… Check provider details | | 09Miro AIFree plan available[Open Miro AI](/go/miro-ai?from=%2Fbest%2Fai-tools-for-project-managers)Evidence basis: catalog listing review. Record updated 2026-10-17; not a feature or pricing check.Miro AI groups ideas and turns shared whiteboard content into summaries or diagrams. It suits workshop facilitators; messy board content can lead to incomplete summaries.[Visit Miro AI](/go/miro-ai?from=%2Fbest%2Fai-tools-for-project-managers) | Turn ideas on a shared whiteboard into summaries and plans. | Watch out for… Check provider details | | 10TodoistFree plan available[Open Todoist](/go/todoist?from=%2Fbest%2Fai-tools-for-project-managers)Evidence basis: catalog listing review. Record updated 2026-10-17; not a feature or pricing check.Todoist captures tasks with natural-language dates and recurring schedules. It suits personal and small-team task tracking; it does not automatically do the tasks for you.[Visit Todoist](/go/todoist?from=%2Fbest%2Fai-tools-for-project-managers) | Organize personal tasks with natural-language scheduling and AI assistance. | Watch out for… Check provider details | | 11Zendesk AIPricing on their site ↗[Open Zendesk AI](/go/zendesk-ai?from=%2Fbest%2Fai-tools-for-project-managers)Evidence basis: catalog listing review. Record updated 2026-10-17; not a feature or pricing check.Zendesk AI helps classify requests and assist replies inside a support workspace. It suits support operations handling many tickets; routing rules and answer quality need monitoring.[Visit Zendesk AI](/go/zendesk-ai?from=%2Fbest%2Fai-tools-for-project-managers) | Help support teams answer questions and organize service requests. | Watch out for… Check provider details | | 12Airtable AIPricing on their site ↗[Open Airtable AI](/go/airtable-ai?from=%2Fbest%2Fai-tools-for-project-managers)Evidence basis: catalog listing review. Record updated 2026-10-17; not a feature or pricing check.Airtable AI applies AI steps to structured records and business workflows. It suits teams maintaining shared databases; extracted fields need validation before important actions.[Visit Airtable AI](/go/airtable-ai?from=%2Fbest%2Fai-tools-for-project-managers) | Organize information and build AI-assisted business workflows. | Watch out for… Check provider details | | 13Asana AIPricing on their site ↗[Open Asana AI](/go/asana-ai?from=%2Fbest%2Fai-tools-for-project-managers)Evidence basis: catalog listing review. Record updated 2026-10-17; not a feature or pricing check.Asana AI assists with project status summaries and planning inside Asana. It suits project managers with structured task data; missing updates weaken the summaries.[Visit Asana AI](/go/asana-ai?from=%2Fbest%2Fai-tools-for-project-managers) | Summarize projects and help teams plan their next steps. | Watch out for… Check provider details | | 14ClickUp BrainPricing on their site ↗[Open ClickUp Brain](/go/clickup-brain?from=%2Fbest%2Fai-tools-for-project-managers)Evidence basis: catalog listing review. Record updated 2026-10-17; not a feature or pricing check.ClickUp Brain answers questions about accessible ClickUp work and drafts task summaries. It suits teams tracking projects there; outdated tasks can produce outdated answers.[Visit ClickUp Brain](/go/clickup-brain?from=%2Fbest%2Fai-tools-for-project-managers) | Ask about team work and summarize tasks and documents. | Watch out for… Check provider details | | 15Fireflies.aiFree plan available[Open Fireflies.ai](/go/fireflies-ai?from=%2Fbest%2Fai-tools-for-project-managers)Evidence basis: catalog listing review. Record updated 2026-10-17; not a feature or pricing check.Fireflies.ai captures meetings and lets teams search transcripts and summaries across calls. It suits teams with many discussions; recording consent and workspace access need attention.[Visit Fireflies.ai](/go/fireflies-ai?from=%2Fbest%2Fai-tools-for-project-managers) | Record and search meeting transcripts with automatic summaries. | Watch out for… Check provider details | | 16Monday AIPricing on their site ↗[Open Monday AI](/go/monday-ai?from=%2Fbest%2Fai-tools-for-project-managers)Evidence basis: catalog listing review. Record updated 2026-10-17; not a feature or pricing check.Monday AI helps summarize board updates, classify information and draft work content. It suits teams using monday.com boards; automation needs clear board structure.[Visit Monday AI](/go/monday-ai?from=%2Fbest%2Fai-tools-for-project-managers) | Summarize updates and assist with team work management. | Watch out for… Check provider details | | 17n8nFree plan available[Open n8n](/go/n8n?from=%2Fbest%2Fai-tools-for-project-managers)Evidence basis: catalog listing review. Record updated 2026-10-17; not a feature or pricing check.n8n offers configurable workflows and AI integrations with hosted or self-managed options. It suits technical teams needing control; self-hosting requires maintenance and security work.[Visit n8n](/go/n8n?from=%2Fbest%2Fai-tools-for-project-managers) | Build flexible automations and AI workflows across services. | Watch out for… Check provider details | | 18FathomFree plan available[Open Fathom](/go/fathom?from=%2Fbest%2Fai-tools-for-project-managers)Evidence basis: catalog listing review. Record updated 2026-10-17; not a feature or pricing check.Fathom records supported video meetings and produces summaries and highlights. It suits people wanting less manual note-taking; participants should know a meeting is being recorded.[Visit Fathom](/go/fathom?from=%2Fbest%2Fai-tools-for-project-managers) | Capture video-call notes and summaries automatically. | Watch out for… Check provider details | | 19GleanPricing on their site ↗[Open Glean](/go/glean?from=%2Fbest%2Fai-tools-for-project-managers)Evidence basis: catalog listing review. Record updated 2026-10-17; not a feature or pricing check.Glean searches connected company apps with permission-aware answers. It suits employees locating internal knowledge; it needs organizational setup and accessible source material.[Visit Glean](/go/glean?from=%2Fbest%2Fai-tools-for-project-managers) | Search across company apps and get answers from work information. | Watch out for… Check provider details | | 20GranolaFree plan available[Open Granola](/go/granola?from=%2Fbest%2Fai-tools-for-project-managers)Evidence basis: catalog listing review. Record updated 2026-10-17; not a feature or pricing check.Granola combines your typed meeting notes with conversation transcription to build fuller summaries. It suits people who still like taking brief notes; confirm recording consent first.[Visit Granola](/go/granola?from=%2Fbest%2Fai-tools-for-project-managers) | Turn your meeting notes and conversation into organized summaries. | Watch out for… Check provider details | | 21MotionPricing on their site ↗[Open Motion](/go/motion?from=%2Fbest%2Fai-tools-for-project-managers)Evidence basis: catalog listing review. Record updated 2026-10-17; not a feature or pricing check.Motion schedules tasks around meetings and deadlines in a changing calendar. It suits busy professionals managing competing priorities; estimates and deadlines must be kept accurate.[Visit Motion](/go/motion?from=%2Fbest%2Fai-tools-for-project-managers) | Plan tasks and meetings in an automatically organized calendar. | Watch out for… Check provider details | | 22Beautiful.aiPricing on their site ↗[Open Beautiful.ai](/go/beautiful-ai?from=%2Fbest%2Fai-tools-for-project-managers)Evidence basis: catalog listing review. Record updated 2026-10-17; not a feature or pricing check.Beautiful.ai uses smart slide layouts that rearrange as content changes. It suits business presenters who want consistent decks; custom positioning is more constrained.[Visit Beautiful.ai](/go/beautiful-ai?from=%2Fbest%2Fai-tools-for-project-managers) | Build presentations with layouts that adjust automatically. | Watch out for… Check provider details | | 23Read.aiFree plan available[Open Read.ai](/go/read-ai?from=%2Fbest%2Fai-tools-for-project-managers)Evidence basis: catalog listing review. Record updated 2026-10-17; not a feature or pricing check.Read.ai produces meeting recaps and highlights with conversation analytics. It suits teams reviewing calls; engagement metrics should not be treated as objective measures of people.[Visit Read.ai](/go/read-ai?from=%2Fbest%2Fai-tools-for-project-managers) | Create meeting recaps with highlights and follow-up tasks. | Watch out for… Check provider details | | 24Coda AIFree plan available[Open Coda AI](/go/coda-ai?from=%2Fbest%2Fai-tools-for-project-managers)Evidence basis: catalog listing review. Record updated 2026-10-17; not a feature or pricing check.Coda AI drafts, summarizes and transforms content within collaborative docs and tables. It suits teams combining documentation with trackers; formulas and generated content need review.[Visit Coda AI](/go/coda-ai?from=%2Fbest%2Fai-tools-for-project-managers) | Draft and summarize content inside collaborative documents. | Watch out for… Check provider details | | 25TactiqFree plan available[Open Tactiq](/go/tactiq?from=%2Fbest%2Fai-tools-for-project-managers)Evidence basis: catalog listing review. Record updated 2026-10-17; not a feature or pricing check.Tactiq captures live captions from supported meeting platforms and creates summaries. It suits people who want transcript-based notes; accuracy depends on the platform's captions.[Visit Tactiq](/go/tactiq?from=%2Fbest%2Fai-tools-for-project-managers) | Capture meeting transcripts and turn them into summaries. | Watch out for… Check provider details | | 26Reclaim.aiFree plan available[Open Reclaim.ai](/go/reclaim-ai?from=%2Fbest%2Fai-tools-for-project-managers)Evidence basis: catalog listing review. Record updated 2026-10-17; not a feature or pricing check.Reclaim.ai automatically reserves calendar time for habits, tasks and focus work. It suits people juggling meetings; automatic scheduling needs realistic priorities and availability.[Visit Reclaim.ai](/go/reclaim-ai?from=%2Fbest%2Fai-tools-for-project-managers) | Automatically make calendar time for tasks, habits and breaks. | Watch out for… Check provider details | | 27PitchFree plan available[Open Pitch](/go/pitch?from=%2Fbest%2Fai-tools-for-project-managers)Evidence basis: catalog listing review. Record updated 2026-10-17; not a feature or pricing check.Pitch combines collaborative slide creation, templates and AI drafting. It suits teams sharing sales or investor decks; a generated deck still needs persuasive content.[Visit Pitch](/go/pitch?from=%2Fbest%2Fai-tools-for-project-managers) | Build and share team presentations with AI drafting help. | Watch out for… Check provider details | | 28GumloopFree plan available[Open Gumloop](/go/gumloop?from=%2Fbest%2Fai-tools-for-project-managers)Evidence basis: catalog listing review. Record updated 2026-10-17; not a feature or pricing check.Gumloop connects visual blocks for AI extraction, classification and app workflows. It suits teams processing documents repeatedly; test outputs before automating downstream actions.[Visit Gumloop](/go/gumloop?from=%2Fbest%2Fai-tools-for-project-managers) | Build AI-assisted workflows by connecting visual blocks. | Watch out for… Check provider details | | 29ShortwaveFree plan available[Open Shortwave](/go/shortwave?from=%2Fbest%2Fai-tools-for-project-managers)Evidence basis: catalog listing review. Record updated 2026-10-17; not a feature or pricing check.Shortwave organizes Gmail conversations with AI search, summaries and writing help. It suits Gmail users with crowded inboxes; compatibility depends on supported accounts.[Visit Shortwave](/go/shortwave?from=%2Fbest%2Fai-tools-for-project-managers) | Organize Gmail and get help summarizing and drafting email. | Watch out for… Check provider details | | 30TanaFree plan available[Open Tana](/go/tana?from=%2Fbest%2Fai-tools-for-project-managers)Evidence basis: catalog listing review. Record updated 2026-10-17; not a feature or pricing check.Tana organizes notes as structured nodes and turns captured meeting content into usable information. It suits people comfortable designing a note system; setup takes learning.[Visit Tana](/go/tana?from=%2Fbest%2Fai-tools-for-project-managers) | Organize structured notes and turn meeting content into tasks. | Watch out for… Check provider details | ## How we chose These 30 listings come from the curated catalog. This is a listing comparison; task performance and the cost of completing your task are not yet verified. [Share on X](https://x.com/intent/post?text=Best%20AI%20tools%20for%20project%20managers%20%E2%80%94%20a%20shortlist%20from%20our%20catalog&url=https%3A%2F%2Fagentrerank.com%2Fbest%2Fai-tools-for-project-managers) ## Other lists [AI assistants compared](/best/ai-assistants)[Best AI writing tools](/best/ai-writing-tools)[Best AI image generators](/best/ai-image-generators)[Best AI video tools](/best/ai-video-tools)[Best AI voice tools](/best/ai-voice-tools)[Best AI music tools](/best/ai-music-tools) ## Keep going [Also popular ### Plan a project ](/t/plan-a-project)[Also popular ### Turn notes into action items ](/t/turn-notes-into-action-items)[Also popular ### Summarize a meeting ](/t/summarize-a-meeting)[Popular ### Explain a medical term ](/t/explain-a-medical-term)[Popular ### Make a flyer ](/t/make-a-flyer)[Popular ### Make a video for Instagram ](/t/make-a-video-for-instagram)